City of Beavercreek Parks, Recreation & Culture
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Area E

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Area E


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Facility Information

123 TEST
Beavercreek, OH 45434
Contact: Sophia  
Status: Open
Test Facility to fine tune rental process

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Fee Schedule
*****Fee Schedule Section*****
Rental Fees - Resident: $250 for 4 hour rental                                   = $               
$55 for each additional hour after 4 hours                                           = $          __    
11+ hours rate $600     
                                                                                                                
Non -Resident: $300 for 4 hour rental                                               =  $            _
$65 for each additional hour after 4 hours                                            =  $               
11+ hours rate $720          
                                                                                                
Tables & Chairs Set Up Fee $100                                                       =  $________

Alcohol Insurance: (will submit quote)    ____ Not Requested               = $              _

3% charge for credit card payment                                                    = $                
 
Total Amount Due                                                                      = $                

Payment
  1. Great Room: Beavercreek residents (City & Township) is $250/4 hours; $55 each additional hour.  Non-resident cost is $300/4 hours; $65 each additional hour.  You will be charged for set up and tear down time.  If you would like use of the meeting room along with your great room rental there will be an additional charge of $20 for residents and $25 for non-residents.
  2. Non-refundable deposit is required to hold reservation. Deposit will be 50% of total reservation fee.  Balance is due 60 days prior to reservation. Deposits may be returned if the event is cancelled within 5 days of booking time.
  3. You may add hours for your rental up to the day prior of rental, however, there is no refund if you reduce the number of hours within 60 days.
  4. If reservation is made with less than 30 days notification, full payment is due at time of reservation.
  5. You may pick up keys to C.I. Beaver Hall the day prior to your reservation at the Municipal Maintenance Facility; 789 Orchard Lane.  You must show a valid ID. 
  6. Only 1 rental per day, no matter how many hours are requested or already rented.
  7. Reservations are available one (1) year to the date.
  8. Transfer of dates: you are allowed a one (1) time transfer with no penalty if you need to change your date.  This date must fall within the same calendar year (or within a 2-month time span).  If you choose another date after your first transfer, you will forfeit your reservation fee and you will be required to reserve the facility again.
  9. Refunds will not be issued due to weather related conditions. 
  10. Refund requests must be made in writing and received by the Parks & Recreation Division 30 days prior to event in order to receive a refund on your balance.  Deposits are not refundable.  There is no refund for requests made after 30 days. 
 
  1. You will be billed for the following if not in compliance:
  • Cost of cleaning, if not completed (this includes the manpower to clean plus all cleaning supplies): $50 /hour - minimum of one hour.
    • Spills/stains left on floor, tables and/or chairs
    • Excess crumbs/debris
    • Trash cans not emptied
    • Tables & Chairs not stacked
    • Decorations still hanging (included inside and outside of hall)
  • Keys not returned by the next business day 5:00 pm after your event.
  • Any damage to the facility (reasonable wear and tear excepted)
    • Holes in walls
    • Broken windows
    • Broken tables and/or chairs
    • Damaged appliances

Additional Files



Reservations & Activities

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